Good morning — here is your center at a glance

A real-time summary of attendance, revenue, messages and outstanding invoices across your center. Numbers update as staff take actions throughout the day.

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Children present today

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ETB collected — June

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Unpaid invoices

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Unread messages

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Attendance today

Present vs total — by classroom

Live activity feed

Actions taken by staff today

Overdue invoices

Families requiring follow-up

Staff on duty

Currently clocked in

Children

Every enrolled child is listed here with their class, age, attendance status and any health alerts. Use the search or class filter to find a child quickly. Click the eye icon to open their full profile.

Health alerts (shown as red tags) are visible to all teachers in the classroom. Children marked absent will trigger an automatic notification to their parent if you have SMS alerts enabled.

Attendance

Tap any child card to cycle their status between Present, Absent and Late. Red allergy badges are always visible as a safety reminder. When you hit Save, parents are notified instantly and the record is locked in the audit trail.

Thu June 4, 2026

Tap once = Present (green) · Tap twice = Absent (red) · Tap three times = Late (amber). Saving attendance also reconciles with the billing system — any child present without an invoice will be flagged automatically.

Present

Absent

Late

Daily updates

Send parents a real-time window into their child's day. Choose the update type, select which children it applies to, write a short note, and it arrives in the parent's app instantly. Updates build a timeline that parents can scroll through.

Pick an update type below, then select the children it applies to. You can apply one update to the whole class at once — for example, sending the same lunch note to all 18 children in one tap.

Update type — choose one

Apply to children — tap to select

Details — keep it warm and friendly

Parent preview — what they will see

Just now · Teacher Hana

Outdoor activity

Noah joined group play in the garden — very energetic!

10:30 AM

Parents receive an app notification and SMS (if enabled) the moment you tap Send.

Messages

Direct conversations between staff and parents. All messages are private — a parent can only read their own thread. Teachers can message only the parents of children in their classroom.

S

Sara Tesfaye

Noah's mother · Online

Announcements

Broadcast messages to all parents, a specific class, or staff only. General notices go through normally. Emergency announcements are sent immediately with high-priority alerts and cannot be recalled once sent.

Compose announcement

Audience

Type

General

Event

Emergency

Title

Message

Recent announcements

Events & calendar

Schedule center events, graduations, holidays and parent meetings. Choose which audience gets notified — all parents, a specific class, or staff only. Parents receive a push notification and SMS the moment an event is published.

June 2026

Click any empty day to schedule an event — the date is pre-filled. Click an existing event chip on a day to edit it. Use the arrows to browse other months.

Upcoming events

Billing

All invoices for enrolled children. Filter by status to see who is overdue, who has not yet paid, and who is up to date. Send reminder messages to families in one click. Every payment is logged and attributed to the staff member who recorded it.

Overdue

Unpaid

All

Payments recorded here require a transaction reference number for cash and card payments. This creates an unbreakable receipt trail and flags any payment recorded without proof — a key protection against off-platform collection.

Payments

A verified ledger of every payment collected this period across all methods — Telebirr, CBE Birr, cash, and card. Each entry includes the staff member who recorded it. Export this report at any time for your accountant or auditor.

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ETB collected — June

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ETB outstanding

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Invoices issued

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Awaiting payment

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Payment history

Every payment here has a method and date attached. Payments without a reference number are highlighted — these should be investigated as they may indicate cash collected outside the system.

Staff

Manage everyone who works at your center. Each staff member is assigned a role that controls exactly what they can see and do — a teacher sees only their classroom, a finance user sees only billing. Use Invite to send an SMS onboarding link.

Roles control access: Teachers can only see their assigned classroom. Finance users only see billing. Admins can see children and billing but not the audit log. Only the Owner can access the Accountability section.

Enrollment

Manage the full enrollment pipeline — from first inquiry to a fully enrolled, billed child. Every enrolled child must go through the 4-step wizard so their profile, parent contact, health information and billing are all on record before they set foot in your center.

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New inquiries

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On waitlist

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Enrolled & active

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Spots available

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Important: A child must complete the enrollment wizard before attending. Children who attend without a complete profile are flagged by the reconciliation system as potential ghost children — protect your center by completing enrollment first.

New inquiries

Families who have expressed interest. Review and enroll or add to the waitlist.

Waitlist

Families waiting for a spot to open. Notify them in one tap when a place becomes available.

Documents

Centralized storage for all center documents — enrollment agreements, contracts, parent handbooks and imported data. Use the Excel import to migrate existing records. Use PDF extraction to pull child data from scanned enrollment forms without re-typing anything.

Upload & import

Drop files or click to upload

PDF contracts · Excel (.xlsx) · Word (.docx) · CSV

Quick import tools

Saved documents

Documents are private to your center. Parents can only access documents you explicitly share with them.

Reports

Download and share reports for any period across attendance, revenue, billing and incidents. All reports are available as PDF and Excel. Share financial reports directly with your accountant. Attendance reports can go to inspectors or parent committees.

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Avg attendance rate

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Collection rate — June

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Total enrolled

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Reconciliation gaps

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Download reports

Download reports as CSV (spreadsheet-ready) or JSON. Reports include your center name, date range, and export timestamp.

Settings

Configure your center profile, security settings, staff permissions and subscription. Changes to security settings take effect immediately for all users. Only the center owner can access billing and subscription settings.

Center profile

Center name

City

Phone

Operating hours

Classrooms

Manage classroom names and capacity. Used for enrollment, attendance, and dashboard charts.

Security & privacy

These settings apply to all staff accounts at your center. 2FA is strongly recommended to prevent unauthorised access.

Two-factor auth

Require 2FA for admin accounts

Audit logs

Track all data changes

Photo consent

Require consent before sharing photos

Parent SMS alerts

Notify on attendance and updates

Offline mode

Save attendance without internet

Change password

Current password

New password

Bank receiving accounts

Parents transfer tuition to these accounts. Shown automatically when they pay by bank — configure your real account numbers here.

Primary bank

CBE account name

CBE account number

Branch

Awash account number

Dashen account number

Roles & permissions

Each role restricts what staff can see and do. Assign the minimum role required — never give a teacher admin access.

Demo: preview as role

Switch roles to see what staff vs owner can access. With API mode, this signs in as a demo user on the server.

Active role

Your subscription

Pro plan

Unlimited children · All features

1,500 ETB/month

Unlimited children & staff

Telebirr, CBE Birr & card payments

Document import & export

Offline attendance capture

Priority support

Accountability & fraud prevention

Owner-only control center. This section is invisible to all staff. It shows you the true numbers across every branch — how many children physically attended vs how many have invoices, a permanent audit trail of every staff action, and real-time alerts when gaps or suspicious patterns are detected.

Revenue gap detected. Loading reconciliation…

How ghost children happen

?Ghost children are kids who attend the center but have no invoice in the system — meaning their fees are being collected outside the platform.

1

Child admitted without a system record

Staff enrolls a child verbally. No profile created in Chachutt.

2

Cash collected off the books

Parent pays cash directly to staff. No invoice issued, no receipt.

3

Owner sees 40, not 48 children

Headcount reports match billing — because both are wrong.

Chachutt closes this gap

Every check-in must match a billing record. Gaps surface automatically every morning.

6 protections active on your account

Who can do what — access matrix

?This table shows exactly what each staff role can see and do. Only the owner can view the audit log and accountability data.

Reconciliation

Every morning, the system counts children who checked in and compares that to children who have an active invoice. Any mismatch is shown here for your action.

How to use this: For each unmatched child — either create an invoice if they are legitimately enrolled but not yet billed, or click Investigate to see which staff member admitted them and pull their full check-in history.

Attendance vs billing — today

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Children present today

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Have active billing records

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Gap — no billing record

Reconciliation rate—

Unmatched children

0 flagged ?These children were checked in today but have no invoice on file. For each one, you can create an invoice or investigate who authorised their attendance.

For each child: create an invoice if they are legitimately enrolled but not yet billed, or investigate if attendance was unauthorised.

Verified children — billing confirmed

Audit log

A permanent, tamper-proof record of every action taken by every staff member. Only you can see this. Staff cannot edit, delete or hide their entries.

Audit log — every action by every staff member is recorded here permanently. These entries cannot be edited or deleted by anyone, including admins. Only the owner can see this log.

All branches

A consolidated view of every center you own. Ghost children, collection rates and revenue are shown side by side. Branch managers cannot see this view — only you.

Multi-branch view — as owner, you see every center in one place. Branch managers cannot see each other's data, and they cannot alter revenue or audit records. You always have the true picture.

Revenue comparison — all branches, June 2026

Ghost children — cross-branch

?Ghost children detected at each branch this month. Zero is the target.

Alert settings

Configure which events notify you directly. All alerts go to your phone and email — staff cannot see or cancel owner alerts. Turn off only what you genuinely do not need.

Owner alerts — these notifications go directly to your phone and email. Staff cannot see or dismiss them. The system monitors for unusual patterns automatically.

Configure alert rules

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The simplest wayto run your daycare.

Everything your center needs

Attendance & check-in

Parent communication

Billing & payments

Events & scheduling

Documents & contracts

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Chachutt Daycare

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Good morning — here is your center at a glance

Children

Attendance

Daily updates

Messages

Announcements

Events & calendar

Billing

Payments

Staff

Enrollment

Documents

Drop files or click to upload

Reports

Settings

Two-factor auth

Audit logs

Photo consent

Parent SMS alerts

Offline mode

Accountability & fraud prevention

Reconciliation

Audit log

All branches

Alert settings

Chachutt Guide

Setup checklist

The simplest way
to run your daycare.